Full Service
Event Consulting & Management
Zest Events provides full-service event planning and production for in-person events of all sizes including training programs, C-level meetings, corporate and association conferences.
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Venue Sourcing
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Including site selection, contract negotiation, and site inspection
Project Management
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Including identifying all stakeholders in the event,and the client goals and objectives
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Create and Manage task timeline through planning and execution.
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Communication lead with client and vendors through project execution
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Event Design
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Including advising client to design event flow, agenda, and activities to meet event objectives
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Teambuilding activities
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Networking activities
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Spouse programs
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Registration and Attendee Management
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Provide registration software tool and staff to communicate with attendees for registration
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Collect fees if required
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Create reports such as attendance, housing, food and beverage, revenue, budgeting.
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Housing and Room Block Management
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Manage venue room block to avoid attrition
Budget Management and Reconciliation
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Create and manage event budget within client budget parameters
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Manage all vendor invoices and arrange for payment
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Reconcile all invoices and provide final budget reports
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Logistics Planning and Management
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Venue space planning and management
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Room sets
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Food and Beverage planning and management
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Audio-visual vendor coordination
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Tour and Special Event Planning
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Outside Supplier Coordination
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Collateral and signage printing
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Interpreters and simultaneous interpretation equipment
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Mobile attendee apps
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Sponsorship coordination
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Exhibit coordination
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Transportation
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On-site staff and logistics Management
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Gift and Amenities
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VIP Requirements
Speaker Management
Risk and Crisis Management Plan including
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Pandemic Compliance Administration
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Force Majeure Situations
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Group Health and Safety